Running the perfect board meeting requires a certain level of intentionality. From calling the meeting into order to adjourning the meeting after the time has passed, this kind of organization will make a big difference. The more participants feel that their time and expertise is valued and valued, the more they’ll be involved in the outcomes of every meeting. Here are some simple tips for getting there.

Start the Meeting on Time

Don’t overbook your board meetings, particularly if they’re in person – you don’t want attendees to be distracted or feeling as if they’re wasting their time. It’s also beneficial to let your attendees look over the board pack or other documents before the meeting – whether it’s a complete board deck or an easier Memo/Notion document.

Keep to the Agenda

A solid structure is the best way to ensure the board meeting is productive. It is crucial not to add any new items to the agenda before the meeting, and to have attendees read the materials prior to the meeting, and to set expectations for each item on the agenda based on the length of time it must be discussed. This will help the board meet keep the focus on the main topic and avoid wandering off.

Make sure that each item on the agenda has a clear goal – are they looking for information, gaining agreement or making a decision? This will allow you to keep the meeting productive because you will be able to focus on the important issues and avoid tangents. Also, dispersing the minutes of the board within a 24-hour period of each meeting will help reinforce the decisions taken and ensure that actions are taken swiftly and efficiently.

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